Project Office Support

The role of Project Office Support is highly dynamic. In this position you are allocated to one of our projects to provide practical support and guidance. Next to supporting the project, you work on the improvement of our support practices together with the other project office support colleagues. These colleagues will also help you to become more senior in your role.

The job is really diverse and you will be the point of contact for most support related topics. It’s strongly recommendable that you have experience as management assistant or office assistant and have good communication skills, especially in English (German is a nice plus). Because this role is in a project with strict defense regulations, a Dutch nationality is mandatory.

The main tasks and responsibilities are: 

• General Onboarding new project members
• (Support on) Preparing and facilitating project meetings and reviews, action items tracking.
• Manage project mailbox and update and facilitate digital project environment. Offer support to users.
• Collection of inputs and submission of internal and external reporting
• Access Management – Access to collaborative tools and physical access to Hengelo site and external sites
• Extension of security clearances in cooperation with security department.
• Coordinate the organization of meetings and facilities (supported by service points assistants)
• Project Communications – Newsletters, Intranet, facilitate project events
• Storage of incoming and outgoing communication & documents, as well as registration in the register.
• Contribute to the improvement of PMO business processes/ tools.
• All other ad hoc requests which need support

• Dutch nationality is mandatory (because of strict regulations of the project)
• You have a relevant MBO/HBO (bachelor degree) 
• You are curious, pro-active self-starter, accurate and solution oriented 
• Experience as management assistant or Office manager; 
• Experienced with MS office tools;
• You are not afraid to speak up and challenge the status quo
• You work comfortably in a multidisciplinary, international and cross-cultural team and easily collaborate with a variety of stakeholders; You are a real team player with strong social and communication skills and can easily liaise with various people; 
• Fluent in Dutch and English (German is a plus)

• A challenging job in a great team within our high-tech, innovative work environment. Includes the freedom for initiative and good ideas.
• Room for personal and professional growth within our organisation, for example in regards to technical, commercial or international skills. 
• Valuable international collaboration with coworkers from 68 different countries around the globe. 
• A comfortable work space in a modern environment, with a focus on flexibility and the right work life balance.
• You can usually work where and when you want to be able to do your work as well and efficiently as possible. Within Thales we implement hybrid working, where you can, for example, work from home two days a week if your role allows it.
• A good salary, fitting travel allowance, and the ability to personalise your employment conditions: for instance, you can trade days off for internet costs, our bicycle plan, company fitness and relocation costs.
• 40 days off per year (PTO). Yes, really.

The Project Management Office (PMO) provides resources, support, knowledge and coaching to project and product management teams to ensure a better performance along the project lifecycle. At this moment we are making steps forward to increase the maturity. Goal is to beat the rhythm on the project milestones and serve Thales Naval by providing expertise, know-how, services and support to increase the data quality. We do this to ensure a better performance along project lifecycle in a uniform, predictable way with clear awareness and reliable insight on cost, time and quality.  

By clicking the application button, you will be navigated to the website of Thales. In case the link is not working anymore, the vacancy has expired and you will no longer be able to apply. We try to keep our job database as up-to-date as possible, we would very much appreciate it if you could let us know in case a link is not working? You can do this by sending an e-mail to vacatures@twente.com. 

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